Instance Administration
- This module is for the Administrator to create the initial structure and constraints of the Instance.
- The site organisation structure and menu hierarchy structures, personnel, roles, permissions, metadata elements and schemas as well as the system configuration (such as certain page header and footer definitions) and authoring constraints (such as document and image upload location, sourcing, types and sizes allowed), and define structure and guidelines for each page, including alternate URLs for particular sites and pages.
Website Builder - This module allows authorised users to initiate web pages, define and move pages within the site structure, submit, approve, reject, restore or delete both development or production pages as well as manage local pages.
Style Sheet Theme Editor - This module allows for the creation, modification, storage and recall of theme style sheets, which are then used throughout the Instance. Specific style sheets include locations, site content, menu and home page links.
Administration & Workflow - This module displays personnel assigned to any Administration, Approval and/or Content Management role including permissions, accessible sites, roles and workflow. For example, this module will highlight to relevant Approval Officers the development pages submitted for approval.
Site Portal Builder - A site content manager may easily create either an attractive home page for the site or a site portal page (within constraints defined by the Administrator).
Page Builder - This module is the main page construction module for site content. It allows for the development of content for web pages and supports submitting content for approval.
The content manager may add text, tables, upload documents and images, or source from TRIM or a corporate repository, import Microsoft Word document, create static lists by uploading a Microsoft Excel or Access table, create dynamic lists of groups of documents, images, personnel or calendar events. Each component added may be marked-up for internet and/or intranet site renditioning.
The developed page may be previewed as if it were an internet page or intranet page. This module also allows a designated content manager to maintain groups of documents, images, personnel or calendar events, and publish group data as a single component on a web page.
They also manage controlled and secure documents, maintain document and image details, maintain calendar event details and maintain local site personnel.
Periodic Workflow Processor - Used to initiate ComWeb time-based actions (rather than event-based actions).
These include email notifications of pages in need of review, automatically publish pre-approved pages at the date designated, initiate the static site stripper schedule, perform workflow escalation, perform link management including identification of broken external and/or internal URL references and manage subscription notification.
Events Calendar - Display and/or search for corporate events. At the site level, will also show events marked as 'local'.
What's New - Any new or revised published page may be marked for automatic display on the What's New page (the displayed name need not be 'What's New').
Site Map - A page designated as the site map will automatically display links to a site's published pages and sections.
User Subscription - A guest user of a published site may create a profile based upon their email address and be automatically notified via email of any changes to sites or pages of their choosing. They may manage this profile at any time by adding or removing page or site subscriptions.
Feedback - Provides a standard email facility whereby users of the site can send an email back to the designated instance administrator or content manager.
FAQ - A database driven FAQ module enables authorised users to categorise, propose, define, manage and publish both questions and answers for their target audience.
Glossary - A database driven glossary module enables authorised users to define and make available a glossary of terms specific to the organisation. Automatic term recursion makes this module very useful.
Link Manager - This module produces a consolidated Site Link Report, grouping links (URLs) on the basis of document/image/external site/multimedia, email or document management, and reporting the current status and time. Broken links are proactively reported to content managers for investigation and rectification.
Management Reports - The pre-configured reports include roles, personnel assigned to roles (with email addresses hyperlinked), authoring activity, hits per page or aggregated by site (which may be sorted to determine most or least active page/site or author), pages or documents coming up for, or are in need of, review.
Published Page Archive - Web pages are automatically archived as Web Master Records (MHT format) as each page is approved for release to the production site.
Advanced Search - Allows a guest user to interrogate ComWeb, searching sites, published page content, personnel, documents and images using multiple criteria including wildcards, filters and advanced Boolean expressions. The results returned may be any combination of the above.
Geographical Locator - Navigation via a geographical interface allows customers to click a specific map location to obtain information or business functions available at that location.
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